DoorVault is the asset platform for investors who use property managers. Knox reads every document, reconciles every statement against your bank, tracks the money across every manager, and keeps you tax ready. Every feature below is on every plan, including free.
Your manager runs the building on Buildium, AppFolio, or RentManager. DoorVault runs the asset above them: it ingests the statements they produce, checks them against your bank, and gives you one honest view of performance and risk across every manager you use.
DoorVault is real estate asset management software for investors who use property managers. Knox reads every owner statement and document, reconciles each statement against the deposit that hits your bank, audits manager fees for errors, tracks NOI, equity, and return across every manager, and exports Schedule E. It is read only and never holds your money. Stessa and Baselane are built for landlords who self manage. Buildium and AppFolio are built for the manager. DoorVault is built for the owner who oversees rather than operates.
| Capability | DoorVaultowner-side asset management | Stessa & Baselaneself-managed bookkeeping | Buildium & AppFolioproperty-manager software |
|---|---|---|---|
| Reads and books owner statements line by line | YesKnox reads 56 document types | No | Nothey produce the statement |
| Reconciles statements against your bank deposits | Yes | No | No |
| Audits manager fees and flags anomalies | Yes | No | No |
| One portfolio across multiple managers | YesRentManager, Buildium, AppFolio | Partial | No |
| Deal underwriting, BRRR, and DSCR | Yes | No | No |
| Independent books, never holds your money | Yesread only | Partial | Noholds the trust account |
Knox reads the paper so you do not have to. It extracts the facts, and deterministic code posts the ledger, so the AI can never invent a dollar. Every entry links back to its source page.
Forward any document to your private Knox address. Knox files it, creates the transactions, and links the PDF to the right property before you have opened the reply.
Closing disclosures, leases, owner statements, insurance policies, tax bills, loan documents, invoices, receipts, and inspections. Specific contracts for the common ones, a reasoning catch all for the rest.
Every night Knox verifies statements against deposits, hunts duplicate charges, and watches deadlines, then leaves you a morning brief with the evidence attached and the manager question drafted.
Ask your portfolio anything in plain English and get the answer with the math shown. Need a change? Knox proposes it and nothing touches your books until you approve.
Every Knox action is logged with the source, a confidence reading, and a single click to undo. Knox shows its work, always.
Drop in a year of paper at once. Knox classifies, orders, and books it in dependency aware waves, then assembles your portfolio from the trail.
The wedge no one else fills. DoorVault reconciles every owner statement against the cash that actually moved, so a short payout or a quiet fee bump cannot hide in a plausible net deposit.
Knox matches each statement line to your bank deposits and surfaces the gap the moment one comes in short or a charge looks duplicated.
A running scorecard on each manager: payout timeliness, fee accuracy, statement completeness, and the issues Knox has caught over time.
Knox checks the management fee against your agreement and against the cycle it was earned in, so a lagged or off percentage fee gets flagged, not absorbed.
Every manager in one pane: properties, payouts, fees, and open questions, so you can spot an owner affecting issue before it escalates.
When Knox finds a discrepancy it writes the plain, specific message to send your manager, with the numbers and the evidence already in it.
Forward the statement or sync the portal once. Knox books every line item and files the PDF to the property, in seconds instead of an hour.
One ledger across every property, entity, and manager. The numbers are the hero: monospace figures, signed deltas, no chart junk.
Portfolio NOI, monthly cash flow, total equity, and cash on cash, recalculated across every property and manager in real time.
Profit and loss the way taxes and lenders want it, broken out by property and by LLC, not one undifferentiated pile.
See where every dollar goes from gross rent to net distribution, with management fees, reserves, and debt service laid out in order.
Real time equity, LTV, and appreciation, with projections so you can plan a refinance or a sale before the window closes.
Start simple, reveal the depth when you want it. Complexity is a preference, not a paywall, on every plan.
A short, plain monthly email: what changed, what Knox verified, and the few decisions only you can make.
Because Knox books your statements and documents as they arrive, the categories and splits are already done. The export is a click, not a project.
Five CPA ready formats on every plan, including free. Transactions are auto created from PM statements, so there is no re-entry before you export.
Enter the total payment once. Principal, interest, and escrow are split automatically every month, every door, for a clean Schedule E.
Loan amortization and 27.5 year depreciation schedules tracked automatically, so the deductible pieces are always current.
Entities are first class objects with their own properties, P&L, Schedule E, and EIN, cleanly separated for tax and reporting.
Give your accountant scoped access to the books and exports they need, without emailing spreadsheets back and forth.
Snap or forward a receipt and Knox reads the vendor, amount, and category, then books it to the right property.
The asset platform does not stop at the properties you own. Knox helps you decide what to buy, hold, or sell, and how the capital behind it is working.
IDEAL scoring with hard gates and a ROCKET, STEADY, or SLOW velocity rating, so a deal that does not pencil is obvious before you commit.
Pipeline view with phase management and capital velocity, so you know how fast your money is recycling across the strategy.
Real time DSCR and LTV per property and across the book, so a refinance or a lender conversation is backed by current numbers.
Track whole life and IUL policy loops against your real estate returns. A capital view unique to DoorVault.
45 day and 180 day countdowns with alerts, so a swap never quietly becomes a taxable event.
Knox pulls market context and public records so a new property arrives with rent, value, and neighborhood data already attached.
Section 8, renewals, inspections, insurance, appliances. The operational details that cost money when they slip, tracked structurally instead of in your head.
HAP versus tenant portions, fair market rent limits, voucher tracking, and HQS inspection deadlines, structured the way Section 8 actually works.
Lease renewals, insurance terms, and document expirations surfaced before they lapse, not after.
Track which appliances belong to you versus the tenant, with age and warranty, so a replacement decision is informed.
A quick read on each property: occupancy, reserves, open issues, and anything Knox thinks deserves your attention.
Policies, carriers, and renewal dates per property, so coverage gaps and lapses get caught early.
Give partners and lenders a clean, read only window into the properties or entities that concern them.
DoorVault reads from where your data already lives, and it is read only by design, so connecting it never puts your money at risk.
One click owner portal sync for RentManager, Buildium, and AppFolio, unified into a single ledger.
Connect your accounts to reconcile deposits and expenses against what your manager reports.
Point Knox at a Dropbox or Google Drive folder and new documents book themselves as they land.
Look up a deal or a Section 8 rent right inside your AI assistant through the DoorVault connector, plus a REST API for everything else.
Encrypted storage, passwordless login, and team access controls. DoorVault never holds or moves your money.
Bring a portfolio in fast with bulk property import and CSV or Stessa import, so switching is a morning, not a migration.
Free for 2 properties, every feature included, no credit card. Forward one statement and watch Knox do the rest.