DoorVault for Landlords With Property Managers

The Owner-Side Gap

What PM Landlords Are Still Doing Manually

8 hrs/mo

Still spent on back-office, even with a PM

Statement review, bank reconciliation, document filing, expense categorization. A PM handles the property side. Nobody handles your side automatically.

$4,200

Avg found in errors on first careful review

Average amount found in PM statement errors, missed income, and uncaught billing discrepancies when landlords reconcile carefully for the first time.

Tax season

The annual reckoning

The moment most PM landlords realize their year's records are scattered across email, PDF folders, the PM portal, and memory. Every year the same scramble.

Feature Map

DoorVault Handles the Owner Side

Your PM doesn't disappear. DoorVault sits between you and your PM, automating everything on your side of the relationship.

PM Statement Processing

Knox reads every PM statement, every line. Transactions created automatically, anomalies flagged, fees verified against your contract. Zero manual entry required.

Knox Email Inbox

Forward any PM email to your Knox inbox. Knox identifies the property, files the document, and flags anything requiring your attention. Email is no longer your filing system.

Schedule E Export

One click per property. A clean, CPA-ready income and expense report categorized for Schedule E. No more gathering records in April when you should be done with this.

Document Vault

Every lease, inspection report, contractor invoice, and PM correspondence organized by property automatically. Find anything in seconds, not after 20 minutes of searching.

Plaid Smart Sync

Connect your bank account. DoorVault confirms that what your PM says they disbursed actually hit your account. Trust but verify, automatically.

PM Report Card

Are your PM's fees, vacancy rate, and maintenance costs in line with what the market charges? DoorVault benchmarks your PM's performance so you know before you have to ask.

Knox Anomaly Detection

Missing months, duplicate charges, expense spikes, fees that don't match your contract. Knox flags every one of them so you're never reading a statement and wondering if something's off.

Knox Chat

Ask your portfolio anything. "What's my actual cash-on-cash on Madison Ave?" "Show me maintenance expenses for Q1 across all properties." Real answers in seconds, not after a spreadsheet exercise.

Before vs After

PM Landlord Life Without and With DoorVault

Before DoorVault

PM statement arrives as a PDF, you forward it to yourself
You spend 2 hours entering transactions manually into a spreadsheet
Billing errors are found during tax prep, months later
Documents live in email, PM portals, and a desktop folder
April: request last year's records from your PM, wait a week
Actual returns are a CPA estimate, not a live number

After DoorVault

Forward the PM email, Knox reads it and creates all transactions
Zero manual entry — your ledger is always current
Billing anomalies flagged the day the statement arrives
Every document filed and searchable by property
Schedule E exported in one click, no PM request needed
Real-time NOI and cashflow available on demand

FAQ

Common Questions from PM Landlords

What software is best for landlords with property managers?

DoorVault is built specifically for the owner side of PM-managed properties. It reads your PM statements automatically, flags anomalies, stores every document, exports Schedule E with one click, and gives you a PM Report Card to verify your manager's performance. It's not property management software — it's portfolio intelligence for the passive landlord.

How do you track property manager statements?

Upload your PM statement or forward the email to your Knox inbox. Knox reads every line: rent collected, management fees, maintenance charges, disbursement amounts. It creates all transactions, flags anything unusual, and compares the statement against your bank deposit via Plaid. You get a verified ledger without entering a single number manually.

How does DoorVault work with property managers?

DoorVault sits on the owner side, not the PM side. Your PM keeps using whatever software they use. You upload their monthly statements to DoorVault (or forward their emails), and Knox does the rest. DoorVault doesn't replace your PM — it gives you the oversight layer that was missing from the relationship.

How do you verify a property manager is managing correctly?

DoorVault's PM Report Card benchmarks your PM's fees, vacancy rates, and maintenance costs against market standards. Knox Anomaly Detection flags duplicate charges, expense spikes, and missing rent months. Plaid bank sync confirms that what your PM says they disbursed actually matches what hit your bank account.

You Hired a Property Manager. You Still Spend 8 Hours a Month on Your Portfolio.