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Out-of-State Investors

Your PM Manages the Property.
Who Manages Your PM?

Out-of-state investors can't walk the property. But you can see every transaction, every document, every anomaly from anywhere and know exactly what your PM is doing with your money.

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The Remote Landlord Problem
What Out-of-State Investors Lose Without Oversight
8 hrs/mo
Chasing numbers you should already have
What out-of-state landlords spend chasing PM statements, reconciling bank deposits, and trying to understand their actual returns. That's 96 hours a year on admin.
$3,600/yr
Average recovered from PM billing errors
Average amount recovered when landlords carefully review PM statements for the first time. Duplicate charges, miscategorized expenses, fees that don't match contract terms.
1 in 3
PM line items needing follow-up
Roughly one-third of PM statement line items are either miscategorized, missing detail, or require clarification when reviewed closely by an attentive landlord.
Feature Map
Built for the Landlord Who Can't Be There

You have a PM. You still need your own system. These features give you full visibility from 2,000 miles away.

PM Statement Processing

Knox reads every PM statement line by line, flags anomalies, and creates transactions automatically. You get a clean, verified ledger without touching a spreadsheet.

PM Report Card

Compare your PM's fees, vacancy rates, and maintenance costs against benchmarks. Know if your PM is performing or just collecting their fee.

Knox Anomaly Detection

Duplicate charges, expense spikes, missing rent months, fees that don't match your contract. Knox catches them automatically so you don't have to read every line manually.

Knox Email Inbox

Forward any PM email to your Knox inbox. Knox identifies the property, files the document, flags anything requiring a response. Your inbox is no longer your filing system.

Document Vault

Every contract, inspection report, lease, and vendor invoice organized by property. When you need something at midnight from a different time zone, it's there.

Multi-Entity Management

Properties across multiple LLCs for liability separation? Each entity gets its own ledger, P&L, and document vault. Consolidated view available at portfolio level.

Knox Activity Log

Full audit trail of every change made to your portfolio. When something is updated, you know who made it, what changed, and when. No blind spots.

Portfolio Dashboard

Real-time NOI, cashflow, and occupancy across all properties. Your numbers, not the PM's version of your numbers. Verified against actual bank activity via Plaid.

Time Savings
What DoorVault Saves Out-of-State Investors
7 hrs/mo
Saved on statement reconciliation
$3,600/yr
Avg recovered from caught billing errors
100%
Of PM statements processed automatically
Before vs After
Remote Ownership Without and With DoorVault

Before DoorVault

  • Monthly PM statement arrives as a PDF, you skim it
  • Billing errors discovered months later, or never
  • Documents scattered across email threads and shared drives
  • No way to know if PM fees match your contract
  • Tax season requires requesting records from your PM
  • Actual returns unknown until CPA runs the numbers

After DoorVault

  • Knox reads every PM statement, anomalies surfaced immediately
  • Billing errors flagged the day the statement arrives
  • Every document filed automatically by property
  • PM fees verified against contract percentage every month
  • Schedule E ready in one click, no PM request needed
  • Real-time NOI and cashflow visible from anywhere

The Right Plan for Out-of-State Investors

Most out-of-state landlords with a PM find Growth covers everything they need. Free plan works if you have 2 or fewer remote properties.

Free — 2 properties Growth $29/mo — up to 10 properties
Start Free — No Credit Card Required
Related Tools
Tools for Out-of-State Investors
Calculator
NOI Calculator
Tool
PM Fee Benchmark Tool
Tool
Schedule E Worksheet
Related Guides
Remote Landlord Resources
Guide
How to Reconcile Property Manager Statements
Guide
How to Verify Your Property Manager Is Performing
Guide
How to Track Rental Property Expenses Without Manual Entry
FAQ
Common Questions from Out-of-State Investors
How do you manage rental properties out of state?
Out-of-state rental property management requires a trusted PM plus your own oversight system. A PM handles tenant placement, maintenance, and rent collection. DoorVault handles your side: reading every PM statement, flagging anomalies, storing every document, and giving you a real-time view of your portfolio's financial health from anywhere.
How do you verify property manager performance?
DoorVault's PM Report Card compares your PM's fees, vacancy rates, and maintenance costs against benchmarks. Knox reads every monthly statement and flags duplicate charges, expense spikes, missing rent, and categories that don't add up. You also get a full Knox Activity Log showing every change made to your portfolio.
How do you catch property manager billing errors?
Knox AI reads every line of every PM statement and compares it against prior months. It flags duplicate charges, unexpected expense categories, maintenance charges without corresponding work orders, and management fees that don't match your contract percentage. On average, landlords who reconcile carefully recover $3,600 per year.
What should a property manager statement include?
A proper PM statement should include: gross rent collected by unit, management fee deduction, maintenance charges itemized by vendor and description, leasing fees, vacancy periods, owner disbursement amount, and beginning/ending reserve balance. DoorVault checks all of these on every statement and flags anything missing or inconsistent.

Know Exactly What Your PM Is Doing With Your Money

Free plan includes 2 properties. Start reading PM statements automatically from day one.

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